Providing a comprehensive level of administrative and organisational support for a busy Managing Director, manage and prioritise workload, key duties include drafting emails, proactively prioritising and planning diary and mailbox, ensuring scheduling and follow up of diary items, planning events, managing meetings, note taking, conducting desk research amongst other duties.
Key Duties include:
Attending events with the Owner/CEO and preparing presentations where possible
Screening phone calls, enquiries and requests, and handling them when appropriate;
Meeting and greeting visitors at all levels of seniority;
Organising and maintaining diaries and making appointments;
Dealing with incoming email and managing where possible on behalf of the Owner/CEO;
Preparing documents, briefing papers, reports and presentations for meetings;
Organising and attending meetings and ensuring the manager is well prepared for meetings;
Liaising with VIP individuals, peers from other organisations and internal staff.
Skills & Experience
Previous experience working as an Executive Assistant within a fast paced environment
Experience working for a high profile business owner
Excellent verbal, written & interpersonal skills
Good knowledge of MS Office Packages with minimum intermediate level Excel skills.
Proactive and confident problem-solver with a ‘can do’ attitude and can work off their own initiative
Ability to work accurately under pressure and to tight deadlines, demonstrating excellent organisational skills
Evidence of being a proactive, self-starter who can manage changing priorities in a busy environment
your clients’ businesses with the drive to deliver exceptional client service
Experience using Immaculate attention to detail
Excellent interpersonal and supervisory skills.
Friendly and professional demeanour
Able to work to tight deadlines as part of a team and also unsupervised
Confident using Microsoft Office
Have a genuine interest in understanding IRIS, CCH and Virtual Cabinet would be beneficial, but not necessary as full training will be given